NDLI: Organizing and managing personal electronic files: A mechanical engineer's perspective

Content Provider	ACM Digital Library
Author	Mcalpine, H. C. Palmer, R. Hicks, B. J. Dong, A.
Copyright Year	2008
Abstract	This article deals with the organization and management of the computer files handled by mechanical engineers on their personal computers. In engineering organizations, a wide variety of electronic files (documents) are necessary to support both business processes and the activities of design and manufacture. Whilst a large number of files and hence information is formally archived, a significant amount of additional information and knowledge resides in electronic files on personal computers. The widespread use of these personal information stores means that all information is retained. However, its reuse is problematic for all but the individual as a result of the naming and organization of the files. To begin to address this issue, a study of the use and current practices for managing personal electronic files is described. The study considers the fundamental classes of files handled by engineers and analyses the organization of these files across the personal computers of 40 participants. The study involves a questionnaire and an electronic audit. The results of these qualitative and quantitative elements are used to elicit an understanding of the practices and requirements of engineers for managing personal electronic files. A potential scheme for naming and organizing personal electronic files is discussed as one possible way to satisfy these requirements. The aim of the scheme is to balance the personal nature of data storage with the need for personal records to be shared with others to support knowledge reuse in engineering organizations. Although this article is concerned with mechanical engineers, the issues dealt with are relevant to knowledge-based industries and, in particular, teams of knowledge workers.
Starting Page	1
Ending Page	40
Page Count	40
File Format	PDF
ISSN	10468188
e-ISSN	15582868
DOI	10.1145/1402256.1402262
Volume Number	26
Issue Number	4
Journal	ACM Transactions on Information Systems (TOIS)
Language	English
Publisher	Association for Computing Machinery (ACM)
Publisher Date	2008-10-07
Publisher Place	New York
Access Restriction	One Nation One Subscription (ONOS)
Subject Keyword	Engineers Directory and file naming conventions File sharing and file recognition and recall Information management
Content Type	Text
Resource Type	Article
Subject	Computer Science Applications Information Systems Business, Management and Accounting

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